Conference, Seminar, Workshop and Training Event Catering Kenya
Dependable catering timed to your session schedule rather than the other way round, covering breakfast, tea breaks, working lunches and dinners for conferences, seminars, workshops and multi day training programmes across Nairobi and the rest of Kenya.
SERVICE
WHO FOR
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PRICING
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Service overview
Catering Built Around Your Agenda, Not the Other Way Round
A tea break that overruns by ten minutes can push an entire afternoon programme off schedule. Hauchi Kay plans conference and training catering around the session timetable first, sizing service stations, staggering breaks and rotating menus so food is never the reason a programme runs late.
Queue engineering
Serving stations sized to delegate numbers so breaks clear within the time allotted.
Menu rotation
Multi day programmes get a full rotation, so no dish repeats within the same week.
Dietary tracking
A running dietary sheet checked against the registration desk each morning.
Full equipment support
Serving stations, urns, chafing dishes and water points included.
Session timed service
Breaks staggered to when each breakout room actually finishes, not the whole floor.
Transparent, tiered pricing
Clear cost ranges for every package, from single day seminars to residential training.
Key options
Conference, Seminar or Workshop Catering
These formats are often used interchangeably, but each carries a different catering brief. Knowing the difference helps you brief Hauchi Kay properly and book the right service style for your programme.
Conference Catering
Large headcount events with a rigid, single day timetable and fixed breaks built around multiple speaker slots.
Seminar Catering
Half day to full day sessions, usually theatre style seating, calling for quiet, minimal disruption service.
Workshop Catering
Participatory sessions with breakout groups, needing food positioned so delegates can grab a plate without breaking flow.
Key options
Multi Day Training and Residential Programmes
Training programmes run the longest format, often spanning two to five days or more, with a catering challenge centred on sustaining variety and energy across the whole run.
Training Programmes
Two to five day courses with a full weekly rotation across breakfast, tea breaks and lunch, so nothing repeats.
Residential Programmes
Retreat venues outside Nairobi with full meal service, where staff and equipment travel with the programme.
Service precision
Getting the Timing Right
Delegate count, session structure and programme length decide whether a break clears on time. Hauchi Kay plans stations and staffing around the numbers rather than guessing on the day.
Staggered Service
Breaks served room by room as each session finishes, rather than waiting for the whole floor to empty at once.
Room Hydration
Chilled water dispensers refreshed at every break, particularly important during warmer months.
Dietary Tracking
A live dietary sheet cross checked with the registration desk each morning of a multi day course.
Menu options
Meal by Meal Menu Options
- Eggs, sausages and pancakes
- Sweet potatoes and arrow roots
- Bread with butter and jam
- Mandazi and mahamri
- Kenyan tea, fresh coffee and fresh juice
- Seasonal fruit platter
Why Hauchi Kay
What a Session Timed Caterer Gives Your Programme
Fewer schedule slippages
Breaks that clear on time keep the rest of the agenda on track.
Consistent quality every day
The same reliable standard from day one through to day five of a programme.
Venue first coordination
Questions about kitchen access and room layout are asked before the menu is discussed.
Scalable service
From a fifty person half day seminar to a conference of a thousand delegates.
Dietary compliance
Halal, vegetarian, vegan and allergen aware options built into every rotation.
Transparent, tiered pricing
Clear cost ranges for every package before you commit to a booking.
Packages and Indicative Pricing
Conference and Training Catering Packages
Every programme carries its own brief, so Hauchi Kay builds a tailored quotation for each one. The cost ranges below are indicative, per delegate per day, and give a sense of what each tier typically covers.
Tailored
Custom Quote
Built around your guest numbers, menu selection, venue, staffing, equipment, logistics, dietary needs and event duration.
Contact us for pricing
Single Day
Premium Package
Morning tea, working lunch and afternoon tea with one service station per 45 delegates, suited to single day conferences and seminars.
KES 3,800 to KES 4,600 per delegate per day
Multi day
Executive Package
Full day rotation across breakfast, tea breaks and lunch, with a live lunch station and a dedicated dietary coordinator.
KES 5,200 to KES 6,200 per delegate per day
Residential
Luxury Package
Plated lunch, branded tea break stations and an evening dinner with wine service, plus a dedicated event manager on site.
KES 7,500 to KES 9,500 per delegate per day
Cost ranges are indicative planning estimates. Final quotations depend on guest numbers, menu complexity, venue, staffing, transport, equipment hire and any special requirements.
How it works
Booking Conference and Training Catering
1
Contact us with your programme dates and delegate numbers.
2
Share your session timetable, venue, dietary needs and preferred package tier.
3
Receive a tailored quotation with a clear cost range for your programme.
4
Confirm your booking, we plan the menu rotation, staffing and equipment.
5
We arrive fully set up and serve every break and meal to your agenda.
We manage venue coordination, staggered service planning, equipment, staffing and full clean up after every session.
Multi day programmes fill up fast
Book training weeks and residential programmes two to four weeks ahead to secure your preferred dates and menu rotation.
Pricing
How pricing works
Pricing depends on programme length, delegate numbers, package tier and venue. Indicative per delegate per day rates range from KES 3,800 for a single day Premium Package to KES 9,500 for a residential Luxury Package. Free, no obligation quotations are available, with discounted rates for clients booking multiple programmes across a year.
Coverage
Areas We Serve
Nairobi and its environs (Westlands, Karen, Kasarani, Embakasi, Ruaka, Kikuyu)
Kiambu, Murang’a, Nyeri and wider Central Kenya
Nakuru, Naivasha and the Rift Valley
Kisumu, Kakamega and Western Kenya
Machakos, Kitui and Eastern Kenya
Meru, Embu and surrounding counties
Mombasa and the Coastal region
Reviews
What our clients say
FAQs
Conference and Training Catering FAQs
How do you stop tea break queues from running over the scheduled time?
Through station counts matched to headcount, staggered service timed to when each breakout room actually finishes, and grab and go options for very tight breaks.
Can the menu rotate across a five day training without repeating dishes?
Yes. We plan multi day menus as a full weekly rotation from the start, so the lunch main, tea break pastry and side dishes vary across each day of the programme.
Do you cater training programmes outside Nairobi, such as retreat venues?
Yes. We travel staff and equipment to regional and retreat venues for multi day residential training, with logistics planned around the venue in advance.
What happens if our delegate numbers change close to the training date?
A guaranteed minimum headcount is confirmed a few days before the event, with reasonable flexibility built in for last minute increases.
Can you manage halal, vegetarian and vegan delegates in the same programme?
Yes. Dietary requirements are built into every day’s rotation from the planning stage, tracked against the registration desk each morning.
Does the per delegate pricing include staff and serving equipment?
Our package pricing covers food, standard service staff and the serving stations described in each tier. Branded extras are quoted separately.
How much does conference and training catering cost?
Indicative per delegate per day rates range from KES 3,800 to KES 9,500 depending on package tier. Contact us for a free quotation tailored to your programme.