Hauchi Kay CateringEvents & Wedding Specialists AGM Catering Kenya
Seamless, high quality catering for Annual General Meetings, from 30 board members to 200 shareholders, serving companies, NGOs and institutions in Nairobi and across Kenya.
ServiceFull AGM catering for board meetings and shareholder assemblies
Who forCompanies, NGOs, boards, shareholders and executives
WhereNairobi and nationwide, on request outside usual areas
IncludedFood, staff, equipment, setup and cleanup
PricingKES 1,000 to 1,300 per person, depending on package and guest count
Next stepFree, no obligation quotation
Service overview
AGM Catering by Hauchi Kay Catering
An Annual General Meeting is one of the most important events on a company’s calendar, and the catering served reflects directly on the organisation’s professionalism. Hauchi Kay has served hundreds of corporate events across Kenya, from intimate 30 person board luncheons in Westlands to 200 guest shareholder assemblies in Nairobi’s Upper Hill corridor.
Built for high stakes events
Discreet, well timed service that never interrupts financial reviews or voting.
HACCP trained chefs
Food safety protocols aligned with KEBS food handling guidelines.
Fully mobile kitchen setups
Equipped for boardrooms, conference rooms and open air venues alike.
Flexible, inclusive menus
Halal, vegetarian, vegan, diabetic friendly and gluten free options on request.
Dedicated event coordinator
One point of contact from booking through to cleanup on the day.
Transparent pricing
Clear, itemised quotations with no hidden costs or surprises.
Formats
AGM Catering Formats and Service Options
AGM catering covers the full arc of the event, from morning registration through to afternoon refreshments. The right format depends on the meeting’s duration, agenda structure and the profile of attendees.
Arrival tea & registration
Tea, coffee and biscuits served as shareholders check in.
Mid morning snack break
Bitings service during a short break in proceedings.
Buffet or sit down lunch
A full meal service timed around the meeting’s midpoint.
Afternoon tea
Light refreshments for extended, full day sessions.
Cocktail receptions
Standing reception service for premium AGMs with external investors.
VIP executive dining
Separate, elevated service for board members and dignitaries.
Menu options
Choose an AGM menu package that fits your event
Hauchi Kay offers three core menu packages for AGMs, each designed for a different event profile and budget level.
AGM Catering Menu Options in Kenya
From traditional Kenyan buffets to premium Continental menus and lean half day tea service, every package is built around the agenda, the guests and the budget.
- Hot vegetable soup with warm dinner rolls
- Steamed white rice, pilau and chapati
- Beef stew, whole chicken or crispy tilapia
- Sukuma wiki and mixed vegetable medley
- Kachumbari and garden salad
- Seasonal fruit platter or mandazi
- Fruit juice, bottled water and sodas
- Cream of mushroom soup with garlic bread
- Basmati rice, roasted potatoes and pasta
- Grilled chicken breast, beef tenderloin or grilled fish
- Ratatouille style vegetables with a roasted selection
- Caesar salad and coleslaw
- Assorted pastries and fruit tarts
- Fruit punch, mineral water, soft drinks, tea and coffee station
- Mandazi, samosas and sausage rolls
- Mini sandwiches
- Assorted biscuits and cookies
- Tea, coffee and juice
Enhancements
Optional AGM Add-Ons
KES 600 to 900 pp
Live Nyama Choma Station
An interactive grill station added to any package for a more celebratory feel.
KES 400 to 700 pp
Cocktail Bar with Mocktails
A standing bar service suited to receptions with external investors.
Custom quote
Milestone Anniversary Cake
A custom cake for AGMs marking a company anniversary or milestone year.
Custom quote
Décor & Branded Items
Branded napkins, printed menu cards, floral centrepieces and premium linen.
Why Hauchi Kay
What a professional catering partner gives your AGM
Reduced administrative burden
Your team focuses on the agenda, not on ordering supplies or managing a kitchen crew.
Consistent quality
The same reliable standard of food and service at every AGM, year after year.
A professional image
Well managed catering signals to shareholders that the organisation values excellence.
Scalability
From a 30 person board luncheon to a 500 plus guest shareholder assembly.
Food safety compliance
HACCP trained chefs and hygiene protocols suited to formal corporate settings.
Transparent process
Free, no obligation quotations with a clear pricing framework.
How it works
Planning Your AGM Catering
1
Confirm your guest count and dietary requirements six to eight weeks before the event.
2
Choose your menu package four to six weeks before, and confirm any add-ons.
3
Host a site visit three to four weeks before to assess kitchen access, power and layout.
4
Sign the agreement and pay the standard 50% deposit two to three weeks before.
5
On event day, we set up quietly, serve throughout, and handle full post event cleanup.
We manage venue coordination, equipment, staffing, timing around your agenda, and full post event cleanup.
Corporate AGM season fills up fast
Book three to four weeks ahead, especially for AGMs of 100 or more guests, to secure your preferred date and menu package.
Pricing
How pricing works
Pricing depends on the menu package, guest count and location of the venue. The Classic Kenyan Buffet is priced on a sliding per person scale that improves with guest numbers, while Continental and Fusion packages add 25 to 40% to food costs. VAT at 16% applies where invoiced to corporate entities. Free, no obligation quotations are available for your exact guest count and menu selection.
30 guests
Around KES 38,020 total, roughly KES 1,267 per person.
50 guests
Around KES 58,900 total, roughly KES 1,178 per person.
100 guests
Around KES 106,555 total, roughly KES 1,066 per person.
150 guests
Around KES 153,725 total, roughly KES 1,025 per person.
200 guests
Around KES 202,550 total, roughly KES 1,013 per person.
Premium Continental
Starts from KES 1,500 to 2,000 per person, for internationally facing AGMs.
Coverage
Areas We Serve
- Nairobi CBD, Westlands, Karen, Kilimani and Upper Hill
- Thika, Kiambu and wider Central Kenya
- Machakos and Kajiado
- Nakuru and the Rift Valley
- Kisumu and Western Kenya
- Eldoret and surrounding counties
- Mombasa and the Coastal region
FAQs
AGM Catering Kenya FAQs
How much does AGM catering cost per person in Kenya?
AGM catering costs approximately KES 1,000 to 1,300 per person for a full Classic Kenyan Buffet including morning tea, lunch and afternoon refreshments. The per person cost decreases at higher guest counts, from around KES 1,267 per person at 30 guests to around KES 1,013 per person at 200 guests. Premium Continental packages start from KES 1,500 to 2,000 per person.
How far in advance should I book AGM catering?
We recommend booking at least three to four weeks in advance, especially for large AGMs of 100 or more guests. Last minute bookings of less than one week may attract a 15% urgency surcharge.
Can Hauchi Kay cater for an AGM outside Nairobi?
Yes. We provide AGM catering across Kenya including Mombasa, Nakuru, Kisumu, Eldoret, Thika and upcountry venues. Logistics costs apply for events more than 50 kilometres from Nairobi.
Do you provide halal AGM catering?
Yes. All our meat is sourced from certified halal suppliers, and we routinely accommodate halal, vegetarian, vegan, diabetic friendly and gluten free requirements within the same event.
What is included in the AGM catering quote?
Our standard quotes include food and beverages, cooking fuel, serving staff, chafing dishes and service ware, crockery, cutlery, buffet table covers and skirting, and full post event cleanup. Décor, bar services and branded items are optional add-ons quoted separately.
Do you provide chairs and tables?
We provide all food service equipment. For furniture rental such as chairs, tables and tents, we can recommend trusted partners or arrange this as part of a full event coordination package.
Ready to plan catering for your AGM?
Hauchi Kay Catering. Reliable, professional catering for board meetings and shareholder assemblies across Nairobi and upcountry Kenya.