Hauchi Kay CateringEvents & Wedding Specialists University & College Event Catering
Professional catering for universities and colleges across Kenya, helping administrators, student leaders and faculty coordinators deliver food service that matches the scale and tone of every campus occasion.
ServiceEvent catering for universities, colleges and technical institutes
Who forAdministrators, student leaders, faculty coordinators, events offices
WhereNairobi and nationwide, on and off campus
IncludedFood, staff, equipment, setup and cleanup
PricingDepends on guest count, menu tier, duration and venue
Next stepFree, customized quotation
Service overview
Universities and Colleges Event Catering by Hauchi Kay
Campus catering comes with its own demands: large guest numbers, strict schedules tied to academic timetables, mixed dietary needs across students, staff and visiting dignitaries, and venues ranging from formal auditoriums to open air grounds. Hauchi Kay Catering Service combines efficient large scale food production with the flexibility to handle last minute changes common in academic institutions.
20 to 5,000 guests
From a single departmental lunch to a full graduation crowd.
Procurement experience
Comfortable with procurement offices, documentation and invoicing.
Built for last minute change
Flexible enough to handle the shifting schedules common on campus.
Campus logistics know how
Works comfortably with events offices, security and facilities teams.
Mixed dietary needs
Menus that suit students, staff and visiting dignitaries alike.
Consistent quality
Dependable service whether it’s one lunch or a full academic calendar.
Key options
Events We Cater On and Off Campus
Hauchi Kay Catering supports the full range of activities that make up university and college life.
University Events
Orientation week, open days and institutional milestones, scaled from a small welcome tea to a full day programme.
College Functions
Prize giving days, sports days, cultural festivals and anniversaries, fitted to the informal, community feel of college life.
Academic Conferences
Precisely timed tea breaks, working lunches and formal dinners for researchers, lecturers and visiting scholars.
Student Functions
Welcome parties, talent shows, fundraisers and end of semester events, with budget friendly menus and quick service.
Faculty Events
Departmental meetings, staff retreats and interview panels, served discreetly and efficiently in the background.
Alumni Events
Reunions and homecomings, from cocktail style receptions to full sit down dinners with polished presentation.
Campus Events
Club meetings, career fairs, exhibitions and outreach days, booked on short notice and fit to tight campus schedules.
University Dinners
Donor dinners, honorary award ceremonies and staff dinners, with plated or buffet service and formal table setup.
Graduation Ceremonies
High volume service, multiple serving stations and tight timing so celebrations are never slowed by long queues.
Menu options
Choose a menu tier that fits your event
- Kenyan chai (milk tea)
- Black tea and coffee
- Mandazi
- Samosas
- Sausage rolls
- Bhajia
- Boiled eggs
- Biscuits and cookies
- Sliced cake
- Assorted fruit skewers
- Fresh juice
- Mineral water
- White rice with beef or chicken stew
- Pilau
- Chapati with beans or lentils
- Ugali with sukuma wiki
- Grilled or fried fish
- Vegetable curry
- Coleslaw and salads
- Kachumbari
- Assorted soft drinks
- Fresh fruit platter
- Biryani or pilau rice
- Roast or grilled chicken
- Beef or lamb stew
- Grilled fish
- Vegetable medley
- Mashed potatoes or mukimo
- Garden salad
- Soup starter
- Assorted desserts
- Wine, juice and soft drinks (as permitted by venue policy)
- Rice and beans
- Githeri
- Chapati and vegetables
- Sausages and bread
- Smokies
- Soft drinks
- Popcorn
- Roasted maize
- Fruit slices
Why Hauchi Kay
What a professional catering partner gives your campus
Procurement and documentation
Invoicing and paperwork prepared the way university administration requires.
Consistent quality
The same dependable standard across a single lunch or a full academic calendar.
Scalability
From a 20 person faculty lunch to a 5,000 person graduation ceremony.
Flexibility
Built to absorb the last minute changes common in academic institutions.
Dietary accommodation
Vegetarian, halal and other dietary specific options on request.
Transparent pricing
Customized quotations with a clear cost breakdown for every booking.
Packages
University and College Catering Packages
Multi day
Conference Package
Morning and afternoon tea breaks, a working lunch, and an optional conference dinner for multi day academic conferences and workshops.
High volume
Graduation Day Package
High volume catering with multiple serving stations, tents and staff to serve large graduation crowds efficiently.
Budget friendly
Student Function Package
Budget friendly menus and fast service suited to student unions, clubs and society events.
Discreet
Faculty and Staff Package
Professional catering for departmental meetings, retreats and staff functions, kept low disruption.
Elevated
Alumni and Formal Dinner Package
Elevated plated or buffet service for reunions, donor dinners and award ceremonies.
How it works
Booking University and College Catering
1
Contact us with your event type, expected number of guests and preferred date.
2
Share venue details, including whether the event is indoors, outdoors or off campus.
3
Choose a menu tier, from student budget options to formal banquet service.
4
Receive a detailed quotation, including any equipment, staffing or transport costs.
5
Confirm your booking, we handle planning, setup, service and cleanup on the day.
We manage venue coordination with campus events offices, timing around class schedules and programmes, high volume multi station service, equipment, staffing in appropriate uniform, and full post event cleanup. For recurring needs, retainer arrangements with priority booking are also available.
Graduation season books out fast
Because graduation periods are high demand, book as early as possible, ideally several weeks to months ahead.
Pricing
How pricing works
Pricing depends on the number of guests, menu tier, event duration, venue type and any additional equipment or staffing required. Because institutional events vary widely, from a 20 person faculty lunch to a 5,000 person graduation ceremony, we provide a customized quotation and a transparent cost breakdown suited to your institution’s budget and procurement process for every booking.
Coverage
Institutions and Areas We Serve
- Nairobi and surrounding areas
- Kiambu and Central Kenya
- Nakuru and the Rift Valley
- Kisumu and Western Kenya
- Machakos and Eastern Kenya
- Mombasa and the Coastal region
FAQs
University and College Catering FAQs
Can you cater for a graduation ceremony with thousands of guests?
Yes. We regularly manage high volume events, setting up multiple serving stations and additional staff to keep service moving efficiently.
Do you work with university procurement offices?
Yes. We are experienced working within institutional procurement processes and can provide the documentation and invoicing required.
Can you provide budget friendly options for student events?
Yes. Our student function menus are designed to be affordable while still offering variety and good presentation.
Do you cater off campus academic conferences and retreats?
Yes. We provide full catering services at hotels, conference centers and retreat venues, not only on campus.
Can you accommodate dietary restrictions for international visitors or staff?
Yes. We can prepare vegetarian, halal and other dietary specific menu options on request.
How far in advance should we book for graduation season?
Because graduation periods are high demand, we recommend booking as early as possible, ideally several weeks to months ahead.
Ready to plan catering for your campus?
Hauchi Kay Catering. Dependable catering for universities and colleges across Kenya.