Hauchi Kay CateringEvents & Wedding Specialists Educational Institution Catering Kenya
Reliable, hygienic, well organised catering for prize giving days, sports days, parents days, university events and graduations, serving schools, colleges and universities in Nairobi and across Kenya.
ServiceFull event catering for schools, colleges and universities
Who forSchool admins, parents associations, campus event teams
WhereNairobi and nationwide, on request outside usual areas
IncludedFood, staff, equipment, setup and cleanup
PricingDepends on event type, guests, menu tier and location
Next stepFree, no obligation quotation
Service overview
Schools, Colleges and Universities by Hauchi Kay Catering
Catering for a learning institution is different from a private party. It often means feeding hundreds or thousands of students, parents, staff and visitors within a strict schedule, on a school compound or university ground, while keeping food safety and professionalism to the highest standard.
Scale, without losing control
Serving large numbers of students, parents and staff efficiently.
Menus for every age group
Flexible menus suited to young learners through university graduates.
Trained institutional staff
Presentable service staff who understand campus and school settings.
Full equipment support
Tents, tables, chairs and serving stations included.
Strict food safety standards
Hygiene practices built for large scale institutional catering.
Transparent pricing
Competitive, clear quotations for schools, colleges and universities.
Key options
School Event Catering
Prize giving days, parents days and sports days each call for a different rhythm of service. Hauchi Kay provides dedicated school event catering across Nairobi and upcountry.
Prize Giving Day
Food service timed around speeches, award presentations and entertainment, indoors or on the school field, from tea and snacks to full meals for large assemblies.
Parents’ Day
Light tea and snacks to full buffet lunches, with multiple serving points across the compound so visiting families avoid long queues.
Sports Day
Quick service buffet lines, packed lunches for competing teams and refreshment stations, with an outdoor catering setup built for fields and stadiums.
Key options
University and College Event Catering
From departmental functions of 50 guests to campus wide events of several thousand, with experience navigating access permits and campus administration.
University Events
Orientation week, career fairs, academic conferences, cultural weeks, staff functions and student leadership events, scaled to fit.
College Functions
Induction ceremonies, career days, alumni gatherings and end of semester events, fitted to tighter college budgets without losing presentation.
Graduation catering
A celebration that deserves matching catering
Hauchi Kay offers a full range of graduation catering services for schools, colleges and universities across Kenya, covering the official ceremony and private celebrations.
Ceremony Catering
Professional buffet service, VIP catering for dignitaries and refreshment stations for large crowds.
University Graduation
Multiple buffet lines, dedicated VIP areas and large service teams for thousands of graduands and families.
College Graduation
Organised, dignified catering scaled to smaller graduating classes, balancing quality and affordability.
Menu options
Choose a menu tier that fits your event
- Kenyan chai (milk tea)
- Black tea or coffee
- Mandazi
- Samosas
- Sausages
- Boiled eggs
- Sliced bread with margarine
- Biscuits, groundnuts, fresh fruit slices
- White rice, pilau, chapati, ugali
- Beef stew, chicken stew
- Sukuma wiki, cabbage, beans
- Kachumbari
- Fruits
- Soft drinks or juice
- Pilau and biryani
- Nyama choma (beef, goat, chicken)
- Grilled or fried fish (tilapia)
- Butter chicken or coconut chicken stew
- Mukimo, assorted salads, kachumbari
- Fresh fruit platter, assorted desserts
- Soft drinks, juice, mineral water
- Chapati and beef stew (packed)
- Rice and chicken stew (packed)
- Sandwiches, boiled eggs, fresh fruit
- Juice box or bottled water
- Mandazi, snack bars
Why Hauchi Kay
What a professional catering partner gives your institution
Reduced administrative burden
Staff focus on the programme, not on ordering supplies or managing kitchen crews.
Consistent quality
The same reliable standard of food and service at every event, term after term.
Better guest experience
Well organised catering reflects positively on the school or university.
Scalability
From a small departmental function to a stadium sized graduation.
Food safety compliance
Strict hygiene practices reduce risk for events involving children and large crowds.
Transparent process
Free, no obligation quotations with clear pricing methodology.
Packages
Institution Catering Packages
Per term
School Term Events Package
Covers prize giving day, parents day and sports day catering across a school term, at discounted rates for schools booking multiple events.
Recurring
Campus Event Package
Designed for universities and colleges hosting recurring events such as orientation, career fairs and staff functions through the academic year.
Milestone
Graduation Package
A complete solution covering graduation ceremony catering, VIP catering, and optional graduation party catering for families.
Custom
Custom Institution Package
Built around a specific institution’s calendar, guest numbers and budget, combining any menu tiers and service levels.
How it works
Booking Educational Institution Catering
1
Contact us by phone, WhatsApp or through the website with your event details.
2
Share key information: event type, guest numbers, venue, date and preferred menu tier.
3
Receive a tailored quotation for your school, college or university.
4
Confirm your booking, we handle sourcing, cooking, setup, service and cleanup.
5
We arrive on time and fully equipped, so your event runs smoothly.
We manage venue coordination, access and permits, equipment, staffing, timing around your programme, and full post event cleanup.
Graduation season fills up fast
Book prize giving days, sports days and graduation ceremonies two to four weeks ahead to secure your preferred date.
Pricing
How pricing works
Pricing depends on the type of event, number of guests, menu tier selected and location of the institution. Prize giving days, parents days and sports days typically involve different budgets from large university graduations, and quotations are structured accordingly. Free, no obligation quotations are available, with special consideration for institutions booking multiple events across a term or academic year.
Coverage
Areas We Serve
- Nairobi and its environs (Westlands, Karen, Kasarani, Embakasi, Ruaka, Kikuyu)
- Kiambu, Murang’a, Nyeri and wider Central Kenya
- Nakuru, Naivasha and the Rift Valley
- Kisumu, Kakamega and Western Kenya
- Machakos, Kitui and Eastern Kenya
- Meru, Embu and surrounding counties
- Mombasa and the Coastal region
FAQs
Educational Institution Catering FAQs
Do you cater for both small school events and large university graduations?
Yes. Our team scales from small college functions of 50 guests to large university graduations of several thousand attendees.
Can you provide packed lunches for sports day teams?
Yes. We offer packed lunch options designed for students, teachers and visiting teams during sports days and field events.
Do you handle VIP catering for guests of honor at prize giving days and graduations?
Yes. We offer dedicated VIP catering areas and service for dignitaries, guests of honor and institutional leadership.
How far in advance should we book for a graduation ceremony?
We recommend booking graduation ceremonies at least three to four weeks in advance, given how busy graduation season can be.
Can you cater for multiple events across a school term or academic year?
Yes. Our School Term Events Package and Campus Event Package are designed for institutions booking multiple events, often at discounted rates.
Do you provide catering equipment such as tents and buffet stations?
Yes. We provide full equipment support including tents, tables, chairs and buffet stations as part of our institutional catering service.
How much does educational institution catering cost?
Costs vary by event type, guest numbers, menu tier and location. Contact us for a free, no obligation quotation tailored to your institution.
Ready to plan catering for your institution?
Hauchi Kay Catering. Reliable catering for schools, colleges and universities across Nairobi and upcountry Kenya.